Trucking Bookkeeping & Remote Bookkeeping for Small Fleets
Professional trucking bookkeeping
Running trucks is a demanding job. Long days on the road, drivers to manage, loads to schedule and customers to keep happy. The last thing you need at the end of the day is to dig through receipts, statements and spreadsheets. Rouff Consulting is here to take that weight off your shoulders. Based in Box Elder, South Dakota and serving clients across the United States, we provide remote bookkeeping that keeps your numbers accurate and your fleet moving in the right direction.
With around twenty years of experience, we understand how cash flow, fuel costs, repairs and compliance all come together in a trucking business. Whether you run a few trucks or a growing small fleet, we keep your books up to date and give you clear monthly, quarterly and yearly reports. You see the true health of your business in plain language, so you can make decisions with confidence instead of guesswork.
Our services are delivered virtually, using secure tools that protect your data and make sharing information simple. You send us your documents in the way that suits you, and we handle the detail work in the background. You get timely reports, fewer surprises and support from someone who understands both bookkeeping and trucking.
Why trucking bookkeeping matters
Trucking companies live and breathe numbers. Fuel, tolls, maintenance, permits, insurance and wages all move every day. Without accurate records, it becomes very easy to lose track of true profit, miss warning signs or fall behind on regulatory filings. That is when penalties, interest and stressful letters begin to arrive.
Accurate bookkeeping is also the foundation for smart planning. When your books are clean and current, you can see which routes are profitable, which customers pay on time and where costs are creeping up. You can decide whether to add another truck, replace an older vehicle or adjust rates based on real data rather than feelings.
For trucking businesses, compliance is another critical area. IFTA and IRP filings must be accurate and submitted on time. Mileage and fuel records must match. Forms such as MCS 150, Form 2290 Heavy Use, Unified Carrier Registration and BOC 3 need careful attention. When your books are organized, these filings become a natural part of the routine instead of a last minute scramble.
By giving trucking bookkeeping the attention it deserves, you reduce risk, save time and protect the business you have worked hard to build. Rouff Consulting is ready to handle that detail work so you can focus on running the fleet.
Key benefits of working with Rouff Consulting
Clear picture of your business
We keep your books current and reconcile your accounts so that you always know where you stand. Regular profit and loss statements and balance sheets show the health of your business at a glance. This makes lender conversations, tax planning and everyday decisions much easier.
Accurate books and insightful reports
You receive monthly, quarterly and yearly reports that highlight income, expenses and profit. We can break out fuel, repairs, permits, insurance and other trucking specific categories so you see exactly where the money is going. With that insight, you can adjust pricing, trim waste and protect your margins.
Support for small fleets and owner operators
Whether you operate a single truck or a fleet of up to around twenty trucks, we tailor our approach to your operation. We understand how small fleets work, the pressure on cash flow and the need for simple processes that do not slow you down.
Help with trucking specific filings
We assist with IFTA filings, IRP reporting and other trucking regulatory requirements based on accurate data from your books. When mileage and fuel records are recorded correctly, compliance becomes much smoother and you can reduce the risk of penalties.
Experienced, remote service
Rouff Consulting delivers bookkeeping virtually, so you are not limited by location. We combine experience, reliable systems and secure tools to give you professional results without the need for an in house bookkeeper. You can receive the same quality service whether you are in South Dakota or across the country.
Flexible and transparent pricing
We understand that budgets matter. Typical work is billed at an hourly rate that begins around one hundred dollars, and we focus on efficient processes that respect your time and money. You know what you are paying for and can scale services as your fleet grows.
How Rouff Consulting supports your business
Discovery and review
We begin with a conversation about your business, your trucks and your goals. We learn how you currently track income and expenses, which systems you use and where you feel the most pressure. From there we outline a practical approach that fits the size and pace of your operation.
Set up and clean up
If your books are behind, we can bring them up to date. That may include setting up or refining your chart of accounts, entering back data, reconciling bank and credit card statements and organizing trucking specific categories. The goal is to create a strong foundation that makes future work efficient and accurate.
Ongoing bookkeeping
Once your books are in order, we handle regular transaction entry, account reconciliation and report preparation. You send bank statements, fuel summaries, settlement reports and other information through secure channels. We process everything on schedule and keep your records consistent and audit ready.
Reporting and insight
Each month and quarter you receive reports that show how your business is performing. We can highlight trends, unusual changes and key ratios that matter for trucking companies. This turns your bookkeeping into a decision making tool instead of a simple record keeping task.
Regulatory support
Because your numbers are current, it is far easier to prepare IFTA, IRP and other required filings. We help you gather and organize the data, complete the forms correctly and reduce the risk of errors. You spend less time worrying about compliance and more time focusing on loads and routes.
Discovery and review
We begin with a conversation about your business, your trucks and your goals. We learn how you currently track income and expenses, which systems you use and where you feel the most pressure. From there we outline a practical approach that fits the size and pace of your operation.
Set up and clean up
If your books are behind, we can bring them up to date. That may include setting up or refining your chart of accounts, entering back data, reconciling bank and credit card statements and organizing trucking specific categories. The goal is to create a strong foundation that makes future work efficient and accurate.
Ongoing bookkeeping
Once your books are in order, we handle regular transaction entry, account reconciliation and report preparation. You send bank statements, fuel summaries, settlement reports and other information through secure channels. We process everything on schedule and keep your records consistent and audit ready.
Reporting and insight
Each month and quarter you receive reports that show how your business is performing. We can highlight trends, unusual changes and key ratios that matter for trucking companies. This turns your bookkeeping into a decision making tool instead of a simple record keeping task.
Regulatory support
Because your numbers are current, it is far easier to prepare IFTA, IRP and other required filings. We help you gather and organize the data, complete the forms correctly and reduce the risk of errors. You spend less time worrying about compliance and more time focusing on loads and routes.
Services for trucking companies and small businesses
While trucking bookkeeping is a major focus, Rouff Consulting also serves other small businesses that want accurate books and clear reports. Our core services include
Bookkeeping for trucking and semi truck fleets
Remote bookkeeping and accurate books for small businesses
IFTA filings and IRP reporting support
Trucking regulatory filings and compliance assistance
Payroll services and related government forms
Profit and cost analysis
Expenditure and income tracking tailored to your operation
Frequently asked questions
FAQ's
Do you only work with trucking companies
Trucking is a strong focus for Rouff Consulting, and we have a solid understanding of the needs of owner operators and small fleets. We also work with other small businesses that want remote bookkeeping, accurate records and insightful reports. If you want clear numbers and dependable support, we are happy to discuss your situation.
Can you help if my books are behind
Yes. Many new clients come to us when their books are months behind or tax time is approaching. We can review your records, bring them up to date and put a simple process in place so that you stay current going forward. The goal is to move from stress and guesswork to clarity and control.
How does remote bookkeeping work
Remote bookkeeping means we work with you through secure online tools instead of sitting in your office. You send statements, receipts and reports electronically, and we process them on our side. You receive regular updates and reports, and we stay in touch by phone or email whenever you need support or have questions.
What size fleets do you support
We are well suited to owner operators and fleets of up to around twenty trucks. At that size, every truck matters and every dollar counts. Our services are designed to give you the level of support you need without the cost of a full internal accounting department.
Can you assist with payroll
Yes. We can help manage your payroll process, including calculating wages, tracking deductions and handling required reports for state and federal agencies. When payroll is handled correctly and on time, you protect your drivers, your business and your peace of mind.
Ready to talk with Rouff Consulting
If you are ready to stop worrying about your books and start using your numbers as a tool for growth, Rouff Consulting is here to help. We are located at
We serve clients nationwide with remote bookkeeping and trucking focused services. You can reach us by phone at (605) 252-5860 or by email at Dave@rouff-consulting.com. Business hours are Monday to Friday from 9am-9pm Eastern time, so it is easy to reach us around your driving schedule.
Share your situation, your goals and your current challenges. We will listen, explain how we work and outline a practical way to get your books accurate, your reports insightful and your mind clear so you can keep your trucks moving.